Reprographic, Licensing, and Research Fees at Gladstone’s Library

New and Replacement Reader Cards

Gladstone's Library provides a range of services to help increase accessibility to our collections to those visiting the Library and those unable to visit. These include:

SELF-SERVICE PHOTOGRAPHY allows users to pay a small fee to take photos of collection items for their own personal research use with their own phones, tablets, or digital cameras without an external lens. Some collection items may be too fragile to photograph on your own, so please check with staff.

SELF-SERVICE PHOTOCOPYING AND PRINTING services are available in Library Services using our copier. print/copy on our copier. Please note that all copying and printing is subject to copyright and you should also be sure that what you are copying is in good enough condition. Photocopies cannot be taken of archival items or printed items dated before 1950.

DIGITISATION SERVICES can be requested by anyone who requires images of collections for their own personal research use. Charges depend on a combination of the item’s condition, size, and digitisation status and are outlined below. For these purposes, Gladstone’s Library only releases images of up to 125dpi.

LICENSING SERVICES are for anyone requesting high resolution images for use in a publication or online database. Please note that if items are under copyright and Gladstone's Library is not the copyright holder or capable of providing a copyright license, you will need to provide written permission from the copyright holder.

RESEARCH SERVICES are for anybody who cannot visit Gladstone's Library but has a relatively detailed enquiry that requires staff to conduct basic and intermediate collection research. This does not include undertaking research projects. 

For more detail about each of these services please see below.

For any enquires about these services, please email [email protected].

Self-Service Photography

Photocopying any collection items older than 1950 is not permitted under any circumstances.

Instead, we permit self-service photography with phones or pocket cameras. Like any other form of copying self-service photography is subject to the usual preservation and copyright restrictions, so before taking photos please:

• Complete and sign a Self-Service Photography Form and submit to Reading Room staff via [email protected];
• Make payment at Reception by cash or card, or by charging to your room.

Self-service photography is charged for at a daily, weekly, or monthly rate, and the funds help to support the Library’s collections.

Please note that DSLR cameras are not permitted because the images they produce have a high enough resolution to be used in publications and many of our collections are under copyright. We also do not permit devices with loud shutter sounds due to the disruption caused in our silent Reading Rooms. If you cannot visit Gladstone’s Library then please contact [email protected]

Self-service Photocopying and Printing

Photocopying any collection item older than 1950 is not permitted under any circumstances, and we encourage the use of camera phones and pocket cameras (see self-service photography, above).

However, for printing and copying of other documents a self-service photocopier can be found in Library Services. This takes cash and users should ensure they have sufficient change. Instructions on how to print and copy are found on the desks and noticeboards.

If you cannot visit Gladstone’s Library, please contact [email protected]

Digitisation

Before copies of any collection item can be made, users should:

• Submit a signed Printed Books Reprographic Request Form or a signed Archives Reprographic Request Form detailing the items they require to be scanned and acknowledging the copyright exemptions;
• Receive and accept a quotation;
• Pay the resulting invoice.

Allow 7 working days for the generation of an invoice for the costs of digitisation. Once payment has been received, allow at least 21 days for delivery of orders.

Unless there are compelling circumstances, we do not post prints of images. Staff will scan items and email copies to the client (or use a file transfer service in the case of very large files). No copies will be issued unless a signed reprographics form and acceptance of our invoice has been received. All copies will be in legible JPG (no more than 125dpi). All copies are in colour. Please note that staff will assess all items before scanning and reserve the right not to undertake any scanning. Not all items can be scanned, and preservation is our highest priority.

Quotations are generated per request based on a combination of item size, digitisation status, and the item's condition. The minimum anyone will pay will be the charges dictated by an item's size:

Item Size

Digitisation Status

Item Condition (charge reflects the extra time involved with fragile items)

Licensing Collection Images For Publication

Research Services